Subject: “End Violence against Women through Awareness Raising on Sexual Harassment Act, And HIV&AIDS especially Positive and Affected Women”

1. Interested registered NGOs and CSOs with a focus on gender equality and strong experience of working in violence against women and HIV and AIDS are requested to submit a proposal, as per enclosed Terms of Reference (TOR).

2. To enable you to submit a proposal, attached are:

i. Instructions to Offerors ………………. (Annex I)
ii. General Terms of Agreement............ (Annex II)
iii. Terms of Reference (TOR)………….. (Annex III)
iv. Guidelines for Proposals……………… (Annex IV)
v. Proposal Submission Form ………….. (Annex V)
vi. Price Schedule………………………… (Annex VI)
vii. Work Plan………………………………... (Annex VII)
viii. Logframe………………………………… (Annex VIII)

3. Your offer comprising technical and financial proposal, in separate sealed envelopes, should reach the following address no later than COB at 17:00 hrs on 15th June, 2010:


RFP for “End Violence against Women through Awareness Raising on Sexual Harassment Act, And HIV&AIDS especially Positive and Affected Women”

Operations Manager
UNIFEM Pakistan
House No 124, Street No 11, Sector E-7
Sector E-7,
Islamabad, PAKISTAN
Email: unifem.pakistan@unifem.org

IMPORTANT:
a. UNIFEM will not be responsible
• For Proposals that are not delivered directly to the address above by post or courier.
• Proposals that are left with the security at the gate.
• Proposals that are received after closing the date and time.

b. UNIFEM will not send acknowledgements of the receipt of proposals to making a submission and will get in touch with only those institutions which are selected considered for an offer Confirmation of delivery can be obtained from the courier company in cases where offers are dispatched through courier

c. Any effort to influence the UNIFEM proposal solicitation and evaluation process by phone or email or through staff will result in disqualification of the proposal.

d. All Proposals must be submitted in soft as well as hard copies (two sets) of the technical and financial proposals. Please follow the guidelines regarding sealing the submission in Section D Point 14.

e. UNIFEM will not consider proposals that:

a. Are received un sealed
b. Are received only by Email
c. Are submitted by individuals.
d. Include non eligible costs or unrelated costs for carrying out the review.
e. Are submitted from organizations that are guilty of grave professional misconduct proven by any means which UNIFEM or any other UN agency can justify.
f. Fall outside the scope of this initiative.

4. If related additional information is required, UNIFEM Pakistan will endeavor to provide the same information expeditiously, but any delay in providing or inability to provide such information will not be considered a reason for extending the submission date of your proposal.

Kindly send your enquiries to UNIFEM using the following email address; unifem.pakistan@unifem.org


Annex I

Instructions to Offerors

A. Introduction
UNIFEM is the development fund for Women at the United Nations. Established in 1976, it provides financial and technical assistance to innovative approaches aimed at fostering women's empowerment and gender equality. Since September 2007 UNIFEM has set up an office in Islamabad, Pakistan under the South Asia Regional Office (located in New Delhi, India). Today the organization's work touches the lives of women and girls in more than 100 countries. UNIFEM also helps make the voices of women heard at the United Nations — to highlight critical issues and advocate for the implementation of existing commitments made to women.

The global trajectory of the spread of the HIV epidemic shows that women make up more than 50 per cent of those affected worldwide, up from 41 per cent just seven years ago. In the Asian context, the trend of the HIV Epidemic and its Progression is seen amongst women who are largely in monogamous relationships infected by their primary partners. These are primarily husbands/ long term partners who are at greater risk to HIV infection due to their own risk taking behavior and being exposed to high risk environment. These include Male clients of FSWs, IDUs and MSMs and single male migrants.

In the context of HIV and AIDS, UNIFEM is strongly committed to reduce the “feminization” of the pandemic. To halt and reverse the spread of HIV/AIDS amongst women and girls, UNIFEM works with the belief that there is a need to go beyond vulnerabilities and focus on intersectional correlations of gender and development, social and economic security and human rights issues of women and girls.

In partnership with women living and affected by HIV, women’s groups and the civil society organizations and as part of the Joint Program on HIV\AIDS, UNIFEM, South Asia Regional office (SARO) and the UNIFEM country programme offices in Pakistan and Nepal are committed to support interventions that reduce the stigma and discrimination against people specially women and girls vulnerable to, living with and affected by HIV and AIDS; address the inter-linkage between gender based violence and HIV; support leadership development of the HIV positive women and ensure that the gender dimensions of the epidemic are addressed in the policy formulation, nationals strategic frameworks and through the legal reform processes for gender equality and women’s empowerment.

Highlights of the gender and HIV programme of UNIFEM, South Asia office:
• The HIV programme is a good and active working model of the joint UN programme in India, Pakistan and Nepal. Within the Joint UN HIV and AIDS programme, despite not being a cosponsor of UNAIDS, UNIFEM, SARO, Delhi, and country programme offices in Pakistan and Nepal are recognized as the lead agency on gender to provide strategic technical support and strengthen the commitment of the national AIDS machinery and the UN system to respond and incorporate the principles of gender equity and women’s empowerment in the policy directions, programmatic response to HIV as well as in the appraisal and review of the implementation of the HIV interventions. Programme Acceleration Funds (PAF) funds have been successfully raised by UNIFEM in Pakistan and India for undertaking the gender and HIV programming.
• UNIFEM is recognized by National AIDS Control Agencies of different countries in Pakistan, India and Nepal as the gender technical agency.
• Robust and strategic alliance has been built with the Positive women’s network in India with continued support to strengthen the leadership, participation and representation of positive women. These efforts have led to a greater recognition of the Positive Women Network (PWN +) in the national, UN and international HIV forums. Sharing and advocacy of their role with UNIFEM HQ has led to linkages with the positive women networks of other countries, providing voice to the PWN+ of India in different UNIFEM platforms.
• UNIFEM, South Asia, HIV programme has been successful in building linkages of its HIV programme with other thematic areas of GBV, GRB and economic empowerment.
• The Gender and HIV programme has built diverse partnerships with CSOs, research and advocacy organizations, women’s groups, media and communication agencies, legal activist groups.
• A useful body of knowledge products have been developed from the gender ad HIV programme; these range from policy guidelines, multimedia and IEC materials, research and advocacy documents, media guidelines; work with different sectors such as railways, road transport and women and child development; addressing different constituencies such as Panchayat representatives, women’s self help groups, positive women’s network; working with men and addressing masculinities;

Placing the realization of women's human rights and security at the centre of all of its efforts, UNIFEM focuses its activities on four strategic goals:

• Reducing women's poverty and exclusion;
• Ending violence against women;
• Reversing the spread of HIV/AIDS among women and girls;
• Supporting women's leadership in governance and post-conflict reconstruction.

Violence against women is both a cause and a consequence of HIV and of AIDS. Gender inequality is considered to be one of the major factors determining the vulnerability of women not only to violence, but to HIV infection too. Studies show that women who suffer aggression or who are dominated by their partners are far more liable to get infected with HIV than women living in non violent homes. Unless the connection between violence and HIV is sundered it will be very difficult to turn back the tide of the epidemic. Addressing the issue of violence against women and facing up to it bravely is a question of human rights. Girls and women should be free from gender-based violence.

Nevertheless, that minimum expectation founded on universal ethical principles is still far from being met by all societies. Women all over the world are spearheading the movement towards change. In communities in many different parts of the world, women and men are acting to face up to gender-based discrimination and gender-based violence and improve women's ability to negotiate safer sexual relations and increased access to contraceptive methods that they themselves can control.

B. Administrative Details

(a) Location:

Pakistan with preference to Punjab, Sindh and Khyber Pakhtunkhwa

(b) Security related issues to be taken into account:

The offerers need to take into account the sensitivity of the both issues of sub cultures and apprehensions from the communities, which vary in all regions, keeping in view the unpredictable changes in the plans due to security/community apprehensions in proposal planning and implementation.


(c) Proposal Submission Deadline:

COB 17:00 hrs 15th June, 2010

(d) Type of Procurement:

Request for Proposal (RFP) both technical and financial

(e) Duration of the Contract to be offered to Selected Offeror/s:
One year

(f) Languages Required:
English only

(g) Cost of proposal:
The Offeror shall bear all costs associated with the preparation and submission of the Proposal, UNIFEM will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the solicitation.

C. Solicitation Documents
1. Contents of solicitation documents

Proposals must offer services for the total requirement. Proposals offering only part of the requirement will be rejected. The Offeror is expected to examine all corresponding instructions, forms, terms and specifications contained in the Solicitation Documents. Failure to comply with these documents and the instructions herein will be at the Offeror‘s risk and may affect the evaluation/rejection of the Proposal.

2. Clarification of solicitation documents

A prospective Offeror requiring any clarification of the Solicitation Documents may notify the procuring UNIFEM entity in writing at the organisation‘s mailing address in the RFP. The procuring UNIFEM entity will respond in writing to any request for clarification of the Solicitation Documents that it receives earlier than one week prior to the deadline for the submission of Proposals. Written copies of the organisation’s response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Offerors that has received the Solicitation Documents.

3. Amendments of solicitation documents
At any time prior to the deadline for submission of Proposals, the procuring UNIFEM entity may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Offeror, modify the Solicitation Documents by amendment.

All prospective Offerors that have received the Solicitation Documents will be notified in writing of all amendments to the Solicitation Documents.

In order to afford prospective Offerors reasonable time in which to take the amendments into account in preparing their offers, the procuring UNIFEM entity may, at its discretion, extend the deadline for the submission of Proposals.

D. Preparation of Proposals
4. Language of the proposal
Proposals should be submitted in English.
Any printed literature furnished by the Offeror may be written in another language so long as accompanied by an English translation of its pertinent passages in which case, for purposes of interpretation of the Proposal, the English translation shall govern.


5. Documents comprising the proposal that should be submitted to UNIFEM
The Proposal shall comprise the following components:

Checklist before sending the proposal Yes No
(a) Proposal Submission Form
(b) Proposal Outline
(c) Operational and technical part of the Proposal (including methodology), including documentation to demonstrate that the Offeror meets all requirements;
(d) Proposed work plan
(e) Proposed Team Structure: the composition of the team proposed to carry out the activities and the tasks
(f) Names and Curriculum Vitae of the team leader and members
(g) Price schedule or the Financial Proposal, completed in accordance with clauses 8 and 9 given below and in line with the Administrative Details in Section B above;
(h) Evidence of similar work done in the past

UNIFEM will use these to assess the Offerer‘s capacity and will not violate the copyright of publication in any manner.

6. Proposal form

The Offeror shall structure the operational and technical part of its Proposal as follows:

(a) Proposed Strategy and Results
This section should demonstrate the Offeror‘s responsiveness to the specification by identifying the specific components proposed, addressing the requirements, as specified, point by point; providing a detailed description of the essential performance characteristics proposed warranty; and demonstrating how the proposed methodology meets or exceeds the specifications.

It is mandatory that the Offeror’s Proposal numbering system corresponds with the numbering system used in the body of this RFP and in the proposal format provided in the proposal cover page template. All references to descriptive material and brochures should be included in the appropriate response paragraph, though material/documents themselves may be provided as annexes to the Proposal/response.

Information which the Offeror considers proprietary, if any, should be dearly marked ―proprietary‖ next to the relevant part of the text and it will then be treated as such accordingly. Please ensure that this part responds to all the criteria laid down in Section E Point 21 (b) Form 2 of this RFP.

(b) Assignment and Resource Management Information:
This should fully explain the Offeror’s resources in terms of personnel and facilities necessary for the performance of this assignment. It should describe the Offeror’s current capabilities/facilities and any plans for their expansion.
Please ensure that this part responds to all the criteria laid down in Section E Point 21 (b) Form 1 and From 3 of this RFP.

NOTE: The operational and technical part of the Proposal should not contain any pricing/budget information whatsoever on the services offered Pricing information must be separated and only contained in the appropriate Price Schedule or the Financial Proposal.

7. Proposal prices or Financial Proposal
The Offeror shall provide detailed budget on an appropriate Price Schedule or Financial Proposal in PKR. Where the national currency is to be used, the partner will submit of the Price Schedule or Financial Proposal in the national currency in addition to the Price Schedule or Financial Proposal in the US$.

The proposed prices/budget should directly correspond to the narrative technical proposal and each activity and area of work must be budgeted from the perspective of cost-effectiveness and resource optimization.

The prices offered will remain valid throughout the lifespan of the assignment from the start date to the end date as may be agreed by the signing of the Agreement.

8. Proposal currencies
All prices shall be quoted in Pak Rupees only

9. Payments and installments
UNIFEM shall effect payments to the Selected INSTITUTIONS/FIRM’S after acceptance by UNIFEM of the invoices submitted by the contractor, upon achievement of the corresponding milestones as may be agreed in the Contract.

E. Submission of Proposals

10. Sealing and Marking of Proposals

The offerer needs to send the proposals in both soft (through email) and hard copies.

The Offeror shall seal the Proposal in one outer and two inner envelopes, as detailed below.
(a) The outer envelope shall be addressed as:

RFP: “End Violence against Women Through Awareness Raising on Sexual Harassment Act, Code of Conduct and Capacity Building of HIV&AIDS Positive Women”

Operations Manager
UNIFEM Pakistan
House No 124, Street No 11, Sector E-7
Sector E-7,
Islamabad, PAKISTAN
Email: unifem.pakistan@unifem.org

(b) Both inner envelopes shall indicate the name and address of the Offeror.

1. The first inner envelope shall contain the information specified in Clause 8 (Proposal form) above, with the copies duly marked ―Original‖ and ―Copy‖.

2. The second inner envelope shall include the price schedule of the Financial Proposal duly identified as such.

Note: if the inner envelopes are not sealed and marked as per the instructions in this clause, the procuring UNIFEM entity will not assume responsibility for the Proposal‘s misplacement or premature opening.

11. Deadline for submission of proposals

Proposals must be received by the procuring UNIFEM entity at the address specified under clause Sealing and marking of Proposals no later than COB 17:00 hrs 15th June, 2010

The procuring UNIFEM entity may, at its own discretion extend this deadline for the submission of Proposals by amending the solicitation documents in accordance with clause Amendments of Solicitation Documents, in which case all rights and obligations of the procuring UNIFEM entity and Offerors previously subject to the deadline will thereafter be subject to the deadline as extended.

12. Late Proposals

Any Proposal received by the procuring UNIFEM entity after the deadline for submission of proposals, pursuant to clause Deadline for the submission of proposals, will be rejected.

13. Modification and withdrawal of Proposals
The Offeror may withdraw its Proposal after the Proposal‘s submission, provided that written notice of the withdrawal is received by the procuring UNIFEM entity prior to the deadline prescribed for submission of Proposals.

The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by fax but followed by a signed confirmation copy.

No Proposal may be modified subsequent to the deadline for submission of proposals.

No Proposal may be withdrawn in the Interval between the deadline for submission of proposals and the expiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form.

F. Opening and Evaluation of Proposals
14. Opening of proposals

The procuring entity will open the Proposals in the presence of a Programme Appraisal Committee (PAC).

15. Clarification of proposals

To assist in the examination, evaluation and comparison of Proposals, the UNIFEM may at its discretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted. No such clarification seeking will amount to selection of the proposal.

16. Preliminary examination

The UNIFEM will examine the Proposals to determine whether they are complete, whether all specified sections and documents are included, whether the documents have been properly signed, and whether the Proposals are generally in order.

Prior to the detailed evaluation, the UNIFEM will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP) by looking at whether or not all specified sections have been filled by the INSTITUTIONS/FIRM’S. For purposes of these Clauses, a substantially responsive Proposal is one which conforms to all the terms and conditions of the RFP without material deviations. The UNIFEM’s determination of a Proposal‘s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence.

A Proposal determined as not substantially responsive will be rejected by the UNIFEM and may not subsequently be made responsive by the Offeror by correction of the non-conformity.

17. Evaluation and comparison of proposals

Only those proposals which qualify the preliminary examination will be evaluated in-depth in the second stage. The technical proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).

A two-stage procedure will be utilized in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being opened and compared. The price proposal of the Proposals will be opened only for submissions which fully meet the technical criteria in the evaluation.

Arithmetical errors in the short-listed proposals will be rectified during the preliminary evaluation of the financial proposal or the Price Offer on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures the amount in words will prevail.

In the Second Stage, the price proposal of all shortlisted INSTITUTIONS/FIRM’S which meet all the technical criteria will be compared. The contract will be awarded to the technically qualified Contractor offering the lowest price.

UNIFEM may negotiate the technical and financial proposal with the INSTITUTIONS/FIRM’S and will conduct reference check of the INSTITUTIONS/FIRM’S prior to making a final decision. Any such negotiation and vetting is not to be treated as an offer or confirmation of selection.


EVALUATION GRID FOR PROJECT PROPOSAL
(FOR THE USE OF UNIFEM ONLY)

Summary of Technical Proposal Evaluation FORMS Score Weight Points Obtainable
ORGANIZATION
A B C D
1 Organizational strengths of the INSTITUTION/ FIRM submitting the proposal 30% 300
2 Soundness of proposed strategies and results and responsiveness to the TOR 40% 500
3 Capacity Of the INSTITUTIONS/FIRM’S’ Personnel 30% 200
TOTAL 1000


FORM ONE: ORGANIZATIONAL STRENGTHS OF THE INSTITUTIONS/FIRM’S SUBMITTING THE PROPOSAL
FORM 1: Points Obtainable
ORGANIZATION
A B C D E
Strengths of organization submitting proposal
1 Reputation of Organization and Staff (Competence and Reliability of Both based on their past performance ) 30
2 General organizations Capability which is likely to affect implementation (i.e, size of the Organization, strength of assignment management support e.g staff to follow up, dedicated staff for specialized tasks, coordination capacity and assignment management controls etc ) 40
3 Specialized knowledge gender equality and WHR 50

4 M&E plan and reporting capacities 80
5 Relevance and efficiency of :
1. Experience of implementing assignment of similar nature and scope
2. Work planning and review capacities
3. Sustainability plan and replication abilities
4. Soundness of Assignment management (organization and assignment management flow chart and description of roles and responsibilities) and resource management (adequacy, efficiency and cost effectiveness of personnel, facilities, etc) abilities
5. Experience of conducting trainings on similar issues 100
300

FORM TWO: SOUNDNESS OF PROPOSED STRATEGIES AND RESULTS AND RESPONSIVENESS TO THE TOR
FORM 2: Points Obtainable
ORGANIZATION
A B C D E
Proposed strategies, Results and Results Based Planning
1 To what degree does the Offeror understand the ToR in terms of nature and scope? 70
2 Have the important aspects of the aspects to be addressed been addressed in sufficient detail in terms of explanations and alignment with the intent of the theme description and focus given in the ToR? 60
3 Are the different components of the assignment adequately planned with indicators, activities and annual targets to be achieved in the M&E Plan? 60
4 Is the sequence of planned actions appropriate for realization of the Key Result and the Outputs or the secondary results? 60

5 Is the proposal based on demonstrated past experience of the Offerer 60
6 Is the workplan in line with the narrative proposal and does it look realistic in the country context? 130
7
Is coordination planned clearly and names of stakeholders for specific and overall coordination provided and promise efficient implementation to the assignment? 60
500

FORM THREE: CAPACITY OF THE INSTITUTIONS/FIRM’S’ PERSONNEL

FORM 3: Points Obtainable
ORGANIZATION
A B C D E
1 Capacities of INSTITUTIONS/FIRM’S Key Personnel Sub points
2 Experience suitable to the assignment tasks as explained in the ToR 20
3 Experience of managing a complex research assignment 20
4 Relevance of academic and training background 20

5 Research abilities 40
6 Experience of working on gender 40
7 Abilities for Advocacy, capacity development and lobbying 40
8 Prior experience of working in selected districts with multi-stakeholder groups, parliamentarians, positive women etc. 20
Sub-total 200


G. Award of Contract

18. Award criteria, award of Contract

The procuring UNIFEM entity reserves the right to accept or reject any Proposal, and to annul the solicitation process and reject all Proposals at any time prior to award of Agreement, without thereby incurring any liability to the affected Offeror or any obligation to inform the affected Offeror or Offerors of the grounds for the UNIFEM‘s action

Prior to expiration of the period of proposal validity, the procuring UNIFEM entity can award the Agreement to the qualified Offeror/s whose Proposal after being evaluated is considered to be the most responsive to the needs of UNIFEM Country Strategy. UNIFEM may issue two separate contracts for two separate geographical locations.

19. UNIFEM‘s right to vary requirements at time of award

The UNIFEM reserves the right at the time of award of Agreement to vary the quantity of services and goods specified in the RFP without any change in price or other terms and conditions.

20. Signing of the Agreement

Within fifteen (15) days of receipt of the Agreement the successful Offeror shall sign and date the Agreement and return it to the UNIFEM.


Annex II

GENERAL CONDITIONS OF AGREEMENT

1. LEGAL STATUS

The Selected INSTITUTION/FIRM shall be considered as having the legal status of an independent selected INSTITUTION/FIRM vis-à-vis UNIFEM. The Selected INSTITUTION/FIRM's personnel and sub-selected INSTITUTION/FIRMs shall not be considered in any respect as being the employees or agents of UNIFEM or the United Nations.

2. SOURCE OF INSTRUCTIONS

The Selected INSTITUTION/FIRM shall neither seek nor accept instructions from any authority external to UNIFEM in connection with the performance of its services under this Agreement. The Selected INSTITUTION/FIRM shall refrain from any action which may adversely affect UNIFEM or the United Nations and shall fulfil its commitments with the fullest regard to the interests of UNIFEM.

3. SELECTED INSTITUTION/FIRM'S RESPONSIBILITY FOR EMPLOYEES

The Selected INSTITUTION/FIRM shall be responsible for the professional and technical competence of its employees and will select, for work under this Agreement, reliable individuals who will perform effectively in the implementation of this Agreement, respect the local customs, and conform to a high standard of moral and ethical conduct.

4. ASSIGNMENT

The Selected INSTITUTION/FIRM shall not assign, transfer, pledge or make other disposition of this Agreement or any part thereof, or any of the Selected INSTITUTION/FIRM's rights, claims or obligations under this Agreement except with the prior written consent of UNIFEM.

5. SUB-AGREEMENTS

In the event the Selected INSTITUTION/FIRM requires the services of sub-selected INSTITUTION/FIRMs, the Selected INSTITUTION/FIRM shall obtain the prior written approval and clearance of UNIFEM for all sub-selected INSTITUTION/FIRMs. The approval of UNIFEM of a sub-selected INSTITUTION/FIRM shall not relieve the Selected INSTITUTION/FIRM of any of its obligations under this Agreement. The terms of any sub-Agreement shall be subject to and conform with the provisions of this Agreement.

6. OFFICIALS NOT TO BENEFIT

The Selected INSTITUTION/FIRM warrants that no official of UNIFEM or the United Nations has received or will be offered by the Selected INSTITUTION/FIRM any direct or indirect benefit arising from this Agreement or the award thereof. The Selected INSTITUTION/FIRM agrees that breach of this provision is a breach of an essential term of this Agreement.

7. INDEMNIFICATION

The Selected INSTITUTION/FIRM shall indemnify, hold and save harmless, and defend, at its own expense, UNIFEM, its officials, agents, servants and employees from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses, arising out of acts or omissions of the Selected INSTITUTION/FIRM, or the Selected INSTITUTION/FIRM's employees, officers, agents or sub-selected INSTITUTION/FIRMs, in the performance of this Agreement. This provision shall extend, inter alia, to claims and liability in the nature of personnel's compensation, products liability and liability arising out of the use of patented inventions or devices, copyrighted material or other intellectual property by the Selected INSTITUTION/FIRM, its employees, officers, agents, servants or sub-selected INSTITUTION/FIRMs. The obligations under this Article do not lapse upon termination of this Agreement.

8. INSURANCE AND LIABILITIES TO THIRD PARTIES

The Selected INSTITUTION/FIRM is responsible for providing insurance against all risks in respect of its property and any equipment used for the execution of this Agreement or personnel's compensation insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death in connection with this Agreement.

9. ENCUMBRANCES/LIENS

The Selected INSTITUTION/FIRM shall not cause or permit any lien, attachment or other encumbrance by any person to be placed on file or to remain on file in any public office or on file with UNIFEM against any monies due or to become due for any work done or materials furnished under this Agreement, or by reason of any other claim or demand against the Selected INSTITUTION/FIRM.

10. TITLE TO EQUIPMENT

Title to any equipment and supplies that may be furnished by UNIFEM shall rest with UNIFEM and any such equipment shall be returned to UNIFEM at the conclusion of this Agreement or when no longer needed by the Selected INSTITUTION/FIRM. Such equipment, when returned to UNIFEM, shall be in the same condition as when delivered to the Selected INSTITUTION/FIRM, subject to normal wear and tear. The Selected INSTITUTION/FIRM shall be liable to compensate UNIFEM for equipment determined to be damaged or degraded beyond normal wear and tear.

11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS

UNIFEM shall be entitled to all intellectual property and other proprietary rights including but not limited to patents, copyrights, and trademarks, with regard to products, or documents and other materials which bear a direct relation to or are produced or prepared or collected in consequence of or in the course of the execution of this Agreement. At the UNIFEM's request, the Selected INSTITUTION/FIRM shall take all necessary steps, execute all necessary documents and generally assist in securing such proprietary rights and transferring them to UNIFEM in compliance with the requirements of the applicable law.

12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNIFEM OR THE UNITED NATIONS
The Selected INSTITUTION/FIRM shall not advertise or otherwise make public the fact that it is a Selected INSTITUTION/FIRM with UNIFEM without written consent of UNIFEM, nor shall the Selected INSTITUTION/FIRM, in any manner whatsoever use the name, emblem or official seal of UNIFEM or the United Nations, or any abbreviation of the name of UNIFEM or the United Nations in connection with its business or otherwise without the written consent of UNIFEM Pakistan’s Country Director.

13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION

13.1 All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all other data compiled by or received by the Selected INSTITUTION/FIRM under this Agreement shall be the property of UNIFEM, shall be treated as confidential and shall be delivered only to UNIFEM authorized officials on completion of work under this Agreement.

13.2 The Selected INSTITUTION/FIRM may not communicate at any time to any other person, Government or authority external to UNIFEM, any information known to it by reason of its association with UNIFEM which has not been made public except with the authorization of UNIFEM; nor shall the Selected INSTITUTION/FIRM at any time use such information to private advantage. These obligations do not lapse upon termination of this Agreement.

14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

14.1 Force majeure, as used in this Article, means acts of God, war (whether declared or not), invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the control of the Parties.

14.2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Selected INSTITUTION/FIRM shall give notice and full particulars in writing to UNIFEM, of such occurrence or change if the Selected

INSTITUTION/FIRM is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Agreement. The Selected INSTITUTION/FIRM shall also notify UNIFEM of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of this Agreement. The notice shall include steps proposed by the Selected INSTITUTION/FIRM to be taken including any reasonable alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, UNIFEM shall take such action as, in its sole discretion; it considers being appropriate or necessary in the circumstances, including the granting to the Selected INSTITUTION/FIRM of a reasonable extension of time in which to perform its obligations under this Agreement.

14.3 If the Selected INSTITUTION/FIRM is rendered permanently unable, wholly, or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Agreement, UNIFEM shall have the right to suspend or terminate this Agreement on the same terms and conditions as are provided for in Article 15, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30) days.

14.4 Conditions, as stated in this Article shall be rendered null and void if they are different from or contradict the conditions laid down in the Agreement that UNIFEM shall sign with the Selected INSTITUTION/FIRM.

15. TERMINATION

15.1 Either party may terminate this Agreement for cause, in whole or in part, upon thirty days notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article 16 "Settlement of Disputes" below shall not be deemed a termination of this Agreement.

15.2 UNIFEM reserves the right to suspend and/or terminate this Agreement at any time upon 14 days prior written notice to the Selected INSTITUTION/FIRM.

15.3 In the event of any termination by UNIFEM under this Article, no payment shall be due from UNIFEM to the Selected INSTITUTION/FIRM except for work and services satisfactorily performed in conformity with the express terms of this Agreement. The Selected INSTITUTION/FIRM shall take immediate steps to terminate the work and services in a prompt and orderly manner and to minimize losses and further expenditures.

15.4 Should the Selected INSTITUTION/FIRM be adjudged bankrupt, or be liquidated or become insolvent, or should the Selected INSTITUTION/FIRM make an assignment for the benefit of its creditors, or should a Receiver be appointed on account of the insolvency of the Selected INSTITUTION/FIRM, UNIFEM may, without prejudice to any other right or remedy it may have, terminate this Agreement forthwith. The Selected INSTITUTION/FIRM shall immediately inform UNIFEM of the occurrence of any of the above events.

15.5 Conditions, as stated in this Article shall be rendered null and void if they are different from or contradict the conditions laid down in the Agreement that UNIFEM shall sign with the Selected INSTITUTION/FIRM.

16. SETTLEMENT OF DISPUTES

16.1. Amicable Settlement
The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Agreement or the breach, termination or invalidity thereof. Where the parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in accordance with the UNCITRAL Conciliation Rules then obtaining, or according to such other procedure as may be agreed between the parties.

16.2. Arbitration
Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this Agreement or the breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Article within sixty (60) days after receipt by one Party of the other Party's request for such amicable settlement, such dispute, controversy or claim shall be referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining, including its provisions on applicable law. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute.

16.3. Validity of this Article
Conditions, as stated in this Article shall be rendered null and void if they are different from or contradict the conditions laid down in the Agreement that UNIFEM shall sign with the Selected INSTITUTION/FIRM.

17. PRIVILEGES AND IMMUNITIES
Nothing in or relating to this Agreement shall be deemed a waiver, express or implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs.

18. TAX EXEMPTION

18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides, inter-alia, that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the Contractor shall immediately consult with UNIFEM to determine a mutually acceptable procedure.

18.2 Accordingly, the Contractor authorizes UNIFEM to deduct from the Contractor's invoice any amount representing such taxes, duties or charges, unless the Contractor has consulted with UNIFEM before the payment thereof and UNIFEM has, in each instance, specifically authorized the Contractor to pay such taxes, duties or charges under protest. In that event, the Contractor shall provide UNIFEM with written evidence that payment of such taxes, duties or charges has been made and appropriately authorized.

19 CHILD LABOUR

19.1 The Selected INSTITUTION/FIRM represents and warrants that neither it, nor any of its suppliers is engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moral or social development.

19.2 Any breach of this representation and warranty shall entitle UNIFEM to terminate this Agreement immediately upon notice to the Selected INSTITUTION/FIRM, at no cost to UNIFEM.

20 MINES, ARMS and TERRORISM

20.1 The Selected INSTITUTION/FIRM represents and warrants that neither it nor any of its suppliers is actively and directly engaged in patent activities, terrorism activities, and in development, assembly, production, trade or manufacture of mines or in such activities in respect of components primarily utilized in the manufacture of Mines or any other kind of Arms. The term "Mines" means those devices defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of 1980.

20.2 Any breach of this representation and warranty shall entitle UNIFEM to terminate this Agreement immediately upon notice to the Selected INSTITUTION/FIRM, without any liability for termination charges or any other liability of any kind of UNIFEM.

21 OBSERVANCE OF THE LAW

The Selected INSTITUTION/FIRM shall comply with all laws, ordinances, rules, and regulations bearing upon the performance of its obligations under the terms of this Agreement.

22 AUTHORITY TO MODIFY

No modification or change in this Agreement, no waiver of any of its provisions or any additional Agreement/Contractual relationship of any kind with the Selected INSTITUTION/FIRM shall be valid and enforceable against UNIFEM unless provided by an amendment to the Agreement signed by the authorized official of UNIFEM.

ANNEX III

TERMS OF REFERENCE
“End Violence against Women through Awareness Raising on Sexual Harassment Act,
And HIV&AIDS especially Positive and Affected Women”

Introduction:
UNIFEM is the women's fund at the United Nations. Established in 1976, it provides financial and technical assistance to innovative approaches aimed at fostering women's empowerment and gender equality. Since September 2007 it has set up an office in Islamabad, Pakistan under the South Asia Regional Office (located in New Delhi, India). Today the organization's work touches the lives of women and girls in more than 100 countries. UNIFEM also helps make the voices of women heard at the United Nations — to highlight critical issues and advocate for the implementation of existing commitments made to women.


Firstly, UNIFEM’s focused attention regarding HIV and AIDS is on reducing the growing vulnerability of women and girls towards this disease. Moreover, UNIFEM through this call seeks to strengthen the voice and visibility of positive and affected women through capacity building and will work around safe migration and vulnerabilities of women to HIV and trafficking. UNIFEM is currently working at two levels, and expects to continue and expand these areas over the coming three years. Firstly, UNIFEM is supporting government and UN gender sensitive policy response and implementation to the HIV and AIDS epidemic in Pakistan. UNIFEM designated staff will follow up with National Aids Control Programme, MoWD and NACP to the series of reviews of existing policies and programmatic responses already undertaken also in light of the upcoming Global Fund project and the finalization of the HIV and AIDS national strategic framework.

Secondly, Sexual harassment is a fact of life that not only negates the fundamental rights of women, but also restricts them from taking an active and effective part in society according to the fullest of their potential and capabilities. This results in social, psychological and economic suffering of half of the country's population and has negative implications for social and economic growth at the national level. There are many reasons for the growing incidences of sexual harassment at workplaces, the most important one being that victims are often reluctant to make formal or informal complaints for fear of losing their jobs. Other reasons are the low economic status of women, our social structure, which makes men feel that they have power over women, and the general attitude of men who take this as normal behavior and think that women should feel complimented by their advances.

Working women also experience sexual and physical violence, which includes rape and other forms of sexual assault, beating, kicking, slapping, etc. at the hands of their employers. Sexual Harassment of women, either at workplace or in public place, affects a wide range of women in our society. Sexual harassment is not only an offence towards the dignity of women but it also deters women to fully participate in the economy of the country. It also inhibits women to fully avail the education and health facilities. The silence that builds around this issue supports the perpetrators, making it very difficult for women to participate in all spheres of public life, which is their constitutional right

The recently passed bill ‘Protection Against the Harassment for Women at the Workplace’ by the National Assembly and the Senate makes it compulsory for every organization to adopt a Code of Conduct as given in the Bill. The Code provides a guideline for behavior of all employees including management and the owner of an organization to ensure a work environment free of harassment and intimidation. The Bill also requires that each organization shall constitute an Inquiry Committee to enquire into complaints under this Act. Further, the respective Governments will appoint an Ombudsman at the federal and provincial levels. The Ombudsman will also act as an appellate forum for the Inquiry Committee. Moreover, an employee shall have the option to prefer a complaint directly to Ombudsman instead of the Inquiry Committee.

The new legal provisions amendment take the spirit of the PPC forward and makes it more effective for women in cases of insults, humiliation and intimidation. The other Act which provides protection to working women in the formal sector will not only make the public and work environment safer for women but it will open up the path for more women to pursue livelihood with dignity. In addition it will open up the opportunity for private and government sector to get competent human resource and result in better production and quality services. The social benefits as a result of providing protection for women will become a major contribution to the development of this country.

Lastly, Sexual Harassment and Gender inequalities in personal relationships, in the community, within the workforce, and in political circles affect women all over the world. Inequalities increase women’s vulnerability to poverty and vice-versa: both impacts harshly on women’s ability to enjoy full human rights. Gender inequality and violence against women not only increase the risk of HIV but also leave women more vulnerable than men to its impact. Short-term survival needs force women to develop a range of coping strategies with varying implications for our long-term health and well being. With increasing HIV related ill health and stigma women may be unable to make choices to improve both the health and happiness of themselves and their families. Moreover, even when women (HIV positive and HIV negative) know the risks, they may not be in a position to practice safer sex.

UNIFEM Pakistan is keen to expand its partnerships nationwide, with organizations with experience in both Violence against women, gender equality and with HIV&AIDS positive women. It will work with the organization to protect the rights of women, prevent all forms of violence and harassment and enhance their participation in decision making through raising awareness regarding newly passed Sexual Harassment Act at workplace and the implementation of the Code of Conduct. It also tends to support the HIV&AIDS positive women through capacity building so that they can be made aware of their rights.

Placing the realization of women's human rights and gender equality at the centre of all of its efforts, UNIFEM focuses its attention on ending violence against women in all sphere of life and provide enabling environment to women which is free of gender based violence. The implementation of CEDAW and other international commitments of human rights can only be ensured if the women and girls issues are addressed with gender lens and ensure the inclusion and participation of all segment of society in policy, law, programmes and project design and implementation.

UNIFEM Principles of Programming

• Human Rights-based Approach (HRBA)
• Women’s Empowerment Approach
• Gender Mainstreaming
• Results Orientation
• National Ownership
• Inter-agency partnerships in the context of UN reform
• Contribution to UN Common efforts
• Commitment to Learning and Knowledge Sharing (KS)

Placing the realization of women's human rights and gender equality at the centre of all of its efforts, UNIFEM focuses its activities on four strategic goals:
• Reducing women's poverty and exclusion;
• Ending violence against women;
• Reversing the spread of HIV/AIDS among women and girls;
• Supporting women's leadership in governance and post-conflict reconstruction.
UNIFEM believes in sustained relationships with Government, UN agencies and other CSO partners to explore the conditions of women; provide them with protective measures against all forms of VAW and to enhance their participation in local consensus building and decision making processes. Furthermore, it intends to work with duty bearers and right holders, government officials, political representatives to media members to promote the cause of gender equality, end violence against women and empowerment of HIV&AIDS positive women.

The overall purpose of this call is to seek projects to end violence against women and create conducive environment free from gender based violence through raise awareness and implementation of newly passed Sexual Harassment Act and code of Conduct at workplace and capacity building of HIV&AIDS positive women to build their confidence and skills to live life of dignity.

Invitation for the Proposals
In order to financially support NGOs and CSOs in their capacity building and development initiatives focused on capacity building of positive women and awareness raising on sexual harassment- code of conduct based upon women’s empowerment and women’s human rights, UNIFEM is supporting this initiative from Spanish Funds, Core Funds and One UN Funds and is inviting proposals from CSOs to support relevant activities for 2010/ 2011. Applications to be submitted by COB 17:00 hrs 15th June, 2010

The Major Contents of The Project:
The major contents of the project under this RFP include:

Support to
1. Support engagement of men and boys in eliminating violence against women specially HIV and AIDS
2. Awareness raising on Sexual Harassment Act & Code of Conduct at Workplace.
3. Enhance capacities of the Positive Women’s groups to build leadership, to access resources and claim rights and those women groups who are highly vulnerable and at high risk to being infected and affected,

I. Target Groups:
• HIV positive Women
• Women, Girls, Boys, Men and Transgender
• People at Work place/ employers

II. Scope of Work:
APPLICATIONS CAN ADDRESS EITHER ALL OR ANY TWO OF THE SPECIFIC OBJECTIVES OF THE RFP.

The scope of work entails the following components:

1. Support engagement of men and boys in eliminating violence against women specially HIV and AIDS
Involving men more fully in HIV prevention work is essential if rates of HIV transmission are to be reduced. This is likely to require a considerable scaling up of existing efforts and, in the absence of new resources, some re-orientation of existing gender sensitive programmes and interventions, many of which currently work with women alone. While such a move may not be universally popular, it seems necessary if we are to ensure that men take on greater responsibility for their own sexual and reproductive health, and that of their partners and families. Too often in the past it has been assumed that by working with women we will be able to redress the profound social inequalities of gender and sexuality that exist in the world today. While some progress has been made in this respect, too often such work has simply increased the burden of responsibilities already shouldered by women in the developing world. In relation to HIV/AIDS it may also have inadvertently reinforced the idea that women are the prime 'vectors of HIV'.
If, in future years, men are not properly involved in work to challenge the complex inequalities of gender and sexuality which facilitate and reinforce the transmission of HIV, women are likely to have to take on responsibility for changing men's ideologies and practices as well as their own. This seems profoundly unfair and, in the face of patriarchy and the structures which reinforce it, is unlikely to yield the desired results. Work is needed to transform existing agendas of prevention, health promotion and development so as to make them more sensitive to gender and sexuality as principles structuring the lives of both women and men, and influencing HIV-related vulnerabilities in ways which could not easily be imagined only a decade or so ago.
A number of researchers and practitioners have recognized the importance of involving men in work designed to prevent HIV infection, as well as to address the broader inequalities which pose a threat to sexual health (Hadden, 1997; Wood and Jewkes, 1997) . One of the most important 'gaps' in work for improved sexual health, however, is the absence of clear information about men's attitudes toward sex and sexuality. We need to know much more about men's perspectives and interests if we are to engage them productively in work for the prevention of HIV infection and improved sexual health.
Reaching men in the manner advocated remains something of a challenge, however, because it remains unclear what messages will appeal to men and what are the key factors motivating safer sexual practices (Robinson, 1991). While only a small number of programmes have been designed to involve men, even fewer have attempted to systematically evaluate and report on the impact and effects of the work undertaken. Our review of the available evidence is therefore limited, and the programmes, projects and activities examined often describe work undertaken with relatively small groups of men. We will begin by reviewing work designed to increase condom use among men. Subsequently, we will look at programmes and projects that have tried to work with men considered to be at high risk of HIV infection, including truckers, migrant workers, clients of sex workers and STD patients. Some workplace based programmes will be described. Finally, some specific initiatives and activities addressing issues of relevance to men who have sex with men will be supported in this call.
The activities that will include but not limited to:
1) Conduct baselines through interviews, surveys and focus group discussions
2) Generate evidence on a more relational perspective, integrating efforts to engage men and boys with efforts to empower women and girls with regards to violence against women and HIV and AIDS.
3) Develop a programme to integrate activities based upon community outreach, mobilization and mass-media advocacy campaigns that show more effectiveness in producing behavior change. Innovation through interactive theatrical performances and documentaries
4) Impact of programme on structural changes and policies lead to large-scale change in men and masculinity
5) Develop IEC and Advocacy materials


2. Awareness raising on Sexual Harassment Act & Code of Conduct at Workplace.

UNIFEM already supported project for lobbying, advocacy and implementation of sexual harassment act. Scaling up existing programme, it is expected from the selected organizations that to raise awareness regarding Sexual Harassment Act at different levels from grass root to formal and informal institutions through innovative methods which should be cultural sensitive and form different community groups who can facilitate and support the process of the implementation of the Sexual Harassment Act.

The organization would be expected to work alongside women political representatives and Government officials and conduct lobbying and advocacy on women and girl’s rights, with particular reference to women harassment issues. The organization would be expected to conduct orientation sessions; they would be required to provide talking points, seminars etc but not limited to this. Use community based innovative methods for awareness raising.

The selected organization is expected to mobilize the formal institutions for the adoption of the Code of Conduct at the workplace and provide them the trainings on formation of committees, process of dealing cases and maintaining confidentiality of the matter. Also train the staff in the institutions on the available protection mechanism and processes.

The activities will include but not limited to:

1) Awareness raising seminars for parliamentarians, in service and pre-service officers, academia, NGOs, CSOs
2) Work with corporate/ private sector employers and develop partnership with them to come up with innovative awareness raising campaign to end stereotypical thinking against women and men
3) Two major multi stake holder dialogues on code of conduct.

3. Capacity building of HIV&AIDS positive and affected women and girls.

The selected organization need to engage men and boys in advocacy campaign to support affected women to get registered with Association of people living with HIV and AIDS. Raise awareness among affected ad positive women, men and masses concerning myths and realities of HIV&AIDS to reduce the stigma of affected and infected women and young girls and establish network of support and guidance for affected and infected using innovative and community sensitive techniques/strategies.
The activities will include
1) Organize trainings, seminar, theater, puppet, and develop documentaries on lives of positive women
2) Develop information material, involve different stakeholders specially media for capacity building of positive women and organization.
3) Media tool kit for advocacy at policy level.

Cross-Cutting Theme – Advocacy Material:

Production of advocacy material to raise awareness regarding sexual harassment act and code of conduct and capacity building of HIV&AIDS affected and infected women and young girls remains a cross-cutting theme across all activities. Tailored advocacy materials for relevant stakeholders would be required. Briefs, concept notes, pamphlet as well as training manuals and posters where required would be developed under this project. Similarly, gender equality should be the center of all activities and advocacy material.

III. Monitoring:
An important element of the project is monitoring. The organization should undertake a quick baseline assessment of all indicators under these activities and monitor the progress and results achieved. The organization would also be responsible for providing the MoVs, as and when required to the organization. Offerer is required to develop WORK PLAN & LOGFRAME under this project (annex attached):

IV. Methodology:
The offerer can use multiple methods in the implementation of the current project. The rapid baseline collection may be undertaken with quick surveys with quantifiable data available for evaluation. All field level activities must begin with developing rapport and trust of the communities, including using social mobilization as a tool. Ideally local language may be used and the local norms and traditions of the locations must be respected at all times.

V. Deliverables:
The duration of the contract will be for 1 year and is expected to start in August 2010
• Quarterly and annual work plan
• Quarterly brief activity report on updates
• Baseline on all indicators
• All Advocacy materials printed (prior approval of UNIFEM)
• Minutes of meetings and other MoVs of events held (including photos, attendance sheets, report etc)
• Annual financial and narrative reports.
• Audit report once the project is completed.

Preference will be given to the consortium, networks, public/ private partnership and alliances submitting the proposal under this call. In cases where two or more organizations submit a joint proposal, the name of the organization that is taking responsibility for financial administration and reporting must be clearly stated, and a copy of the MoU between the organizations has to be attached. Relevant details related to the collaborating organization with clear roles and responsibilities in design, implementation and monitoring of the proposed project should also be mentioned.
UNIFEM may issue two separate contracts for two separate objectives.
VI. MINIMUM QUALIFICATION:
• At least 3-5 years of experience in designing and implementation of such activities
• Reputed national registered organization with representative office in Pakistan.
• Experience of presentation and advocacy skills.
• Work experience with UN agencies or other international development agencies is an advantage.
• Ability to communicate in local language.
• Working experience in development related field.
• Experience in working with the media and relevant government deptt./ministries is an added advantage.
• A verifiable reputation of integrity and competence.

VII: TIMELINESS
The tentative timeline is 1 year from the date the contract is signed.

VIII: BUDGET
Separate sheets should be provided for programmatic and operational costs, where programmatic costs must comprise at least 70% of the total budget.

All the cost e.g. travels, foods, logistics, information finding etc involved with assignments mentioned under scope of work to be incorporated in the financial proposal. UNIFEM Pakistan will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the solicitation outside the proposal document. The offeror should break down the lump sum amount based on actual cost of each deliverable.

IX: Announcement of the Result
Only short-listed applicants will be contacted by June 30th, 2010. UNIFEM reserves the right to reject any proposal and its decision will be final and binding on all.

X: Deadlines
Submission deadline: Not later than COB 17:00 hrs Friday, 18th June, 2010



Annex IV:
GUIDELINES FOR PROPOSALS
Proposals should include the following information and should not exceed 10 pages.

Proposal Section Details
I. Organizational Information (no more than 1 page)
(For collaborative projects, information should be provided about each partner organization. It should be clearly specified who is the applicant (only one organization) and who an implementing partner. • Name, address, telephone/fax numbers (with country code), e-mail and web page address, if available, name of the contact person;
• Registration and legal status;
• Type of Organization: Select One:
1) NGO,
2) Men or Women Org.,
3) Community Based Organization,
4) Research/Academic Institution,
5) Regional Network / body
• Goal, mandate and strategies of the organization
• Organizational activities pertaining to issues of addressing different forms of violence against women
• Total annual budget of organization(s)
• Number of offices and approximate staff strength, members of governing board, Number of women employed within an organization.

Project proposals should be on A4 format, excluding financial component and supporting documents, in Word format font-Arial 11. Applicants are required to submit two complete sets of the project proposal (original and copy) along with supporting documents.
II. Project Title, location, duration and amount requested • State Title, time frame for implementation of the project, amount requested to UNIFEM and location. Project Location, List of district(s)/province(s) or Union Council (s) for project implementation.

IV. Brief Description of the project (1 page) • Briefly state what the proposal tries to achieve (main results/outcomes/outputs), how (main activities), with whom (activity target group, partners and stakeholders) and who will be benefiting (ultimate beneficiaries).
• Status of women in the target area; any assessment
• Gender imbalances between needs and access;
• To what extent men are targeted to address gender disparities?
VII. Justification section
(1/2 page)
• Why the particular response being proposed is innovative and relevant to the situation
• What differentiates this proposal submitted, from conventional strategies


VIII. Strategy for follow up
(no more than 1 page) • What is the key strategy that the project will deploy to ensure follow up?

IX. Sustainability Explain how sustainability will be secured after completion of the project. This can include aspects of necessary measures and strategies built into the action, follow-up activities, ownership by target groups etc.
X. Work plan
(No more than 2 page) • List key project activities and describe who will take primary responsibility for their implementation.
• How do you plan to track and monitor the event?
Please fill the annex for the work plan.

XI. Project Budget
(1 page)
• A detailed budget against each activity
• Funds will not cover administrative and overhead costs such as rent, permanent staff salaries, etc. Programmatic costs must constitute at least 70% of total project budget

XII. Supporting documents
(hard copies along with the Proposal documents • Project proposal
• Logical framework: Annex VIII
• Work Plan: Annex VII
• Project budget breakdown (if any format can be provided to the applicants)
• Organizational profile (narrative two page document detailing organization’s scope of work, experience, strengths, achievements etc.
• Structure of the organization
• Copy of organizations registration
• Latest audit report of organization
• CVs of key personnel/experts involved in the project
• Latest annual report of the organization
• List of project undertaken, donors and their value (last ten years if possile)



Annex V


PROPOSAL SUBMISSION FORM

Dear Sir /Madam,

Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide Professional polling and analysis services for the sum as may be ascertained in accordance with the Price Schedule attached herewith as the financial part of this Proposal.
We undertake, if our Proposal is accepted, to commence and complete delivery of all services specified in the Agreement within the stipulated time frame.

We agree to the terms and conditions laid down in the Request for Proposals by submitting this proposal. We accept that Proposal is valid for evaluation for a period of 120 days from the last date of the submission of the Proposals, and it shall remain binding upon us

We understand and accept that UNIFEM can reject any Proposal it may receive.


Dated this day /month of year


Signature
(In the capacity of)
Duly authorized to sign Proposal for and on behalf of

Please ensure that you have attached the following in your proposal:

(a) Proposal Submission Form
(b) Proposal Outline
(c) Operational and technical part of the Proposal
(d) Proposed work plan
(e) Proposed Logframe
(f) Proposed Team Structure
(g) Names and Curriculum Vitae of the team leader and members
(h) Price schedule or the Financial Proposal
(i) Evidence of similar work done in the past


ANNEX VI

Price schedule

The offerer is requested to submit the price Schedule in a separate sealed envelope as indicated in Section D paragraph 14 (b) of the instruction to Offerors.
The payment will be made based on deliverables and in installments. All prices/rates quoted must be exclusive of all taxes..
The Price Schedule must provide a detailed cost breakdown. Provide separate figures for each functional grouping or category.
In case of an equipment component to the service provided, the Price Schedule should include figures for both purchase and lease/rent options. The offerer reserves the options to either lease/rent or purchase outright the equipment through the Contractor.

The price schedule may follow pattern as given below:

Price Schedule:
Request for Proposals for Services
Description Unit Rate Total
Component 1
Activity 1.1 (Pls provide details for all activities)
Activity 1.2
Activity 1.3
Total for Activity 1
Component 2
Activity 2.1
Activity 2.2
Activity 2.3
Total for Activity 2
Component 3
Activity 3.1
Activity 3.2
Activity 3.3
Total for Activity 3
Component 4
Activity 4.1
Activity 4.2
Activity 4.3
Total for Activity 4
Grand Total


Price Schedule:
Request for Proposals for Services
Description Unit Rate Total
1. Monthly rates for Personnel (Key Personnel and other Personnel). Month
2. Per diems Persons/day
3. Office supplies Breakdown
4. Transportation costs Breakdown
5. Contingencies * Breakdown
Grand Total

*Contingencies – should cover all other expenses needed to perform ALL TASKS under the TOR (rent of specialized equipment; translation services; communication, etc.)



Annex VII -------: Implementation Plan/ Work Plan

Year 1

Activity Month 1 2 3 4 5 6 7 8 9 10 11 12 Implementing body
Activity 1 (title) Local partner 1
Activity 2 (title)
Activity 3 (title)
Activity 4 (title)
Activity 5 (title)
Activity 6 (title)
Activity 7 (title)
Activity 8 (title)
Activity 9 (title)
Activity 10 (title)
Activity 11 (title)

Annex VIII: Logical Framework Analysis Template

Project Name.: ______________________________________________________

Logical hierarchy Objectively Verifiable Indicators (OVIs) Means of Verification (MOV) Important Generic Assumptions
1. Goal:

2. Purpose/Objective





3. Outputs



4. Activities









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